How to set up a Google Calendar

I have found over the last 5 years as a team manager that setting up a oogle calendar to organize my team has been one of the best things I have ever done.  I put as much information up in the calendar as possible.  I include time, field place, field number, color of uniform, and address (hotel, when traveling and field)-(which is pick up by maps and allow you to have directions.)  I put the practices, the games and the tournament information on the calendar.   

The calendar below is the U14 soccer calendar from May.  It shows practices, games, and tournament information.  I also have open one game from a tournament we participated in:

Below I am including directions I found on google help:

Create and share a group calendar


You can create a calendar that’s accessible to everyone on your team .

  1. Sign in to your account and display your Google Calendar.

  2. In the drop-down menu for My calendars, click Create new calendar.

  3. Fill in the name of the calendar (for example, JYSC U15 elite boys), and the calendar description, location, and time zone.

  4. Check the box to Share this calendar with others and then check the option to share with everyone in your organization.

  5. Click Create calendar.
  6. The calendar will now appear under My calendars. Next time when you create an event and want to invite the group, you’ll see the calendar in your autocomplete list when adding guests. In this example, you’d see JYSC U15 elite boys (calendar). Choosing this has the same effect as inviting the group.

Share with people for their phone

You can share your calendar with friends who don’t currently use Google Calendar by using your calendar’s address in HTML format. Just follow these steps:

  1. In the calendar list on the left, click the down-arrow next to a calendar and select Calendar settings
  2. In the Calendar Address section, click the HTML icon. You’ll see a pop-up window with your calendar’s URL or click on ICAL for people with iphones and send that link.
  3. Share this URL with your friends who don’t use Google Calendar.

  4. Here is what I usually send out to my team on how to sync my calendar with their phones calendar:
  5. If you use google calendar or ical (on iphone, other types of phones possibly) open email with the link on your phone click the link and it should ask you if you want to add it to your calendar. 
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